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Management Trainee – Research Management Unit
Department
Research Management Unit (RMU)
Location
Cyberjaya, Selangor
Organisation
University of Cyberjaya
Travel Requirement
No
Job Overview
The Management Trainee will support RMU operations, gaining hands-on experience in research administration, grant coordination, and stakeholder communication. Under direct supervision, the trainee will assist with day-to-day tasks to learn processes and develop skills in research management.
Key Responsibilities
1. Administrative Support
- Assist with organising RMU documentation (MoUs, grant files, ethics applications) and file keeping.
- Maintain and update research databases (e.g., project trackers, publication logs).
- Prepare meeting agendas, minutes, and follow-up reminders for RMU activities.
2. Grant Coordination Assistance
- Track submission deadlines and send reminders to faculty.
3. Communication & Correspondence
- Draft routine emails to faculty, funding agencies, and potential collaborators.
- Coordinate internal announcements (e.g., calls for proposals, workshops, training).
4. Event & Workshop Support
- Help organise RMU workshops and seminars (e.g., booking rooms, preparing materials, arranging refreshments).
- Assist with RSVP tracking and preparation of attendee lists and certificates.
5. Ethics & Compliance Tasks
- Gather required documents for IRB submissions (consent forms, research protocols).
- Monitor the status of ethics reviews and send timely updates to researchers.
- Archive approval letters and track expiration dates.
6. Reporting & Data Entry
- Input research metrics into RMU dashboards (e.g., number of funded projects, publications).
- Assist with basic data analysis (e.g., compiling Excel pivot tables, generating summary charts).
- Prepare simple monthly reports for the review.
Skills and Experiences
- Bachelor’s degree in any discipline, preferably a research-related field (sciences, social sciences, or management)
- 0-1 year of work experience; student studying bachelor’s degree are welcome to apply.
- Strong organizational skills and attention to detail.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Excellent written and verbal communication skills in English.
