Executive- Admission  & Records (AMU)

Directs and coordinates the admissions, records and registration programs of the University by supervising process of admissions, student records, registration enrollments, graduation and compliance.

• To facilitate and support the university in ensuring only the right candidate that fits all entry qualification criteria is enrolled in the university.
• All new students’ documents received will be processed immediately
• To assist in the coordination of any job related to admissions and registration
• To run the registration day smoothly and avoid the mess and hectic situation
• To make sure all new student files are ready and documents are well verified
• To administer and ensure all data recorded is correct and accurate. (e-IPTS & Barracuda System)
• To ensure all the information is updated in the student’s personal file and manage the file accordingly
• Update student record and status upon receiving any information such withdraw/quit/defer and so forth
• Enters information into computer terminal for admissions, records and registration purposes Produces University transcripts, verifications and certifications
• To create a student ID card to ensure the student wears an ID card on campus
• To allocate the class venue for lecturers as per academic timetable given
• To completes duties and responsibilities in compliance with college standards, policies and guidelines
• Answers telephone requests form Admissions, Records, and transcript information
• Prepares reports and proposals, and responds to inquiries from students and external agencies
• Refers students who may have special needs to appropriate services.
• Attend events including schools fairs to recruit new students
• Joining students’ activities’ including orientation program, event, and any other students’ development
• Assisting the Assistant Manager while conducting the Senate Sub-Committee Graduation (SSCG) meeting for the formal endorsement of the student graduation
• Update the student to completed and graduated after get the endorsement from the SSCG members
• Respond to emails and other correspondences as directed by HOD or any related dept
• Performs miscellaneous job-related duties as assigned

• Bachelor’s degree; at least 3 years of experience directly related to the duties and responsibilities specified
• Able to communicate effectively in English and Bahasa Malaysia, both written and verbal
• Able to establish and maintain positive working relationships with key stakeholders (Registrar/Higher Management) to facilitate and accomplish department goals
• Able to take initiative, perform multiple assignments, and complete projects in a timely manner

Preferred Qualifications

• Agile, proactive and able to work independently
• Ability to gather data, compile information, and prepare reports
• Skill in the use of computerized systems and Microsoft application especially Microsoft Excel & Words
• Experience working in a community college or university Admissions and Records office
• Ability to multi-task and remain organized

Location : Masai, Johor