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Library, Executive (AMU)

Department
AMU
Location
Masai, Johor
Grade
Travel Requirement
No

Job Overview

 

As a Library Executive, this position requires you to support all functions of a specialised investment library. This includes assisting library users, managing library resources, and performing administrative tasks. Candidates with knowledge and/or experience in content digitisation will have an added advantage.

 

Key Responsibilities

Administration & Library Development

  • Plan library collections, services and facilities for users.
  • Enforce the rules and safety measures.
  • Maintain all office facilities, equipment, and furniture.
  • Manage and control library records, files and documents.
  • Distribute all internal and external letters and e-mail.
  • Provide answers in response to public complaints received.
  • Prepare the monthly and annual report of library and analysis library data.
  • Prepare, manage and maintain Standard Operation Procedure (SOP).
  • Create library forms.
  • Plan and monitor the annual library budget.
  • Coordinate the application of budget and control expenditure under the current procedures.
  • Prepare monthly financial report.
  • Plan library staff requirements in terms of expertise, quality and quantity.
  • Manage the library staff training and development programme.
  • Conduct briefings and library orientation programme

Acquisition

  • Circulate publishers’ catalogue, book lists and acquisition request forms to the academic staff for selection.
  • Visit publishers’ showrooms, warehouses and book fairs for selection of library materials.
  • Select and purchase the relevant titles proposed by AMU academic staff and students.
  • Manages serial acquisition including daily newspaper.
  • Prepare booklist for quotation and prepare book comparison price list.
  • Process received items and invoices for payment.
  • Monitor and evaluate the performance of vendors.
  • Prepare a monthly report on the status of book purchasing and library book expenditure.

Collection Development

  • Develop the library collections through gift and exchange programmes.
  • Manages restoration, binding, preservation and disposal.
  • Handles the binding of back issues / loose-issues. (in-house / outsource)

Cataloguing

  • Prepare cataloguing input sheet.
  • Do original or copy cataloguing.
  • Perform data entry using the library system.
  • Embed security strips to the collection for security purposes.
  • Prepare library labels for the books.

Others

  • Performs all work duties and activities in accordance with AMU Library policies and procedures.
  • Perform other duties assigned by AMU.

Skills and Experiences

  • Bachelor’s degree in Library Science or a related field (Master’s degree preferred).
  • Experience in a school library setting is an advantage.
  • Strong communication and interpersonal skills.
  • Proficiency in using library management software and digital resources.

Location : Masai, Johor

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